Default Administrative Assistant

Under direction of Branch Manager, will provide positive first impression to clients, customers, coworkers, & general public. This position is responsible for general administrative, coordination, & clerical support to Branch Office & Staff. Duties include: Operating telephone switchboard; Answering, screening, & forwarding calls; Providing information, taking messages, & scheduling appointments; Performing administrative support tasks such as proofreading, transcribing handwritten information, & operating calculators or computers to work with pay records, invoices, balance sheets, bank deposits, & other documents; Dispensing Personal Protective Equipment, paychecks, & job applications as appropriate; Holding initial employee orientation, including presentation of safety video; Answering applicants’ questions; Dispensing & tracking employee timecards; Greeting persons entering office, determining nature & purpose of visit, & directing or escorting them to specific destinations; Hearing & resolving complaints from clients, temporary employees, & general public; Filing & maintaining records, including set-up of files for new clients; Transmitting information or documents to clients, using computer, mail, or facsimile machine; Assisting with recruitments & job placements as needed; Providing administrative or other support to Account Executives/Sales Team on request; Providing information about company &/or services provided; Maintaining positive image in reception area by keeping neat, clean, & orderly workspace. Required qualifications: 2 yrs exp. in progressively responsible administrative business positions; Knowledge of administrative & clerical procedures & systems such as word processing, managing files & records, stenography & transcription, designing forms, & other office procedures & terminology; Demonstrated proficiency in computers, including MS Office software; Excellent phone etiquette; Ability to develop specific goals to organize work & prioritize tasks in order to accomplish goals; Flexible & responsive to client & company needs; Attention-to-detail; Demonstrated strong interpersonal skills; Demonstrated excellence in time management & organizational skills; Strong written & verbal communication skills; Ability to effectively present information in one-on-one & small group situations to customers, clients, & other employees of organization; Ability to read & comprehend instructions, short correspondence, & memos; Ability to apply common sense understanding to carry out detailed written or oral instructions; Ability to deal with problems involving a few concrete variables in standardized situations; Knowledge of structure & content of English language; Able to provide clear & useful information in courteous & helpful manner to public, prospective employees, vendors, clients, supervisors, & coworkers, in written form, via e-mail, & in person; Able to demonstrate positive customer service image; Able to gain basic understanding of technology utilized by company; Able to quickly gain understanding of relationship of all company positions to each other & their impact on meeting company goals. All employees of USA are expected to treat our clients & each other with utmost respect at all times, show initiative, offer input regarding solutions to problems, act with the highest integrity, assist & contribute where needed, tolerate stressful situations, & work well with others. Exp. in recruiting related industry a plus. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel, reach with hands & arms, & talk or hear. Employee frequently is required to stand & walk. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, & ability to adjust focus. Noise level in work environment is usually low. Wage: $16.00-$18.00 hr. DOE. (#4.0818.107 – Las Vegas)