Legal Secretary

Will be primarily responsible for providing case management, administrative, & general secretarial support to assigned attorneys. Duties include: Providing secretarial support to attorneys, including: creating, editing, revising, redlining, &/or proofreading documents from handwritten, typed &/or electronic copy; Preparing frameworks &/or templates for briefs, motions, & other court documents for attorneys & paralegals; Filing electronic documents with courts & agencies, ensuring appropriate & relevant court procedures are followed & deadlines are met; Facilitating calendaring/docketing of court & discovery deadlines & other important dates in conjunction with Firm’s Docketing team; Coordinating logistics of depositions, mediations, arbitrations, &/or trials (i.e. venue location, court reporter/videographer, etc.); Processing & routing incoming/outgoing mail, faxes, & electronic communications; Preparing new client/matter intake forms & engagement letters, liaising with Records Department; Processing & monitoring expense reports/reimbursements, vendor bills, & check requests; Supporting billing process by assisting attorneys with proofreading, editing, & releasing time entries & prebills while coordinating with billing team on mailing of invoices; Assisting with managing calendars of assigned attorneys including, but not limited to, coordinating meetings, making travel arrangements, & arranging additional support, e.g. catering, technology, & office services; Maintaining administrative & client files in electronic &/or paper format adhering to Firm’s Information Governance policies & best practices; Supporting other legal support services department projects & initiatives as needed, including providing back-up support to other legal secretaries firmwide. Required qualifications: Min. 5 yrs litigation secretary exp. directly supporting litigation attorneys; Extensive exp. in formatting pleadings & briefs, table of contents, table of authorities, & styles; Exp. supporting multiple attorneys simultaneously; Advanced knowledge of MS Office & various legal software applications (i.e. iManage, 3E, etc.); Exp. with timekeeping/billing software; Exceptional organizational, grammar, spelling, & proofreading skills to support heavy administrative responsibilities; Ability to act as back-up to other team members across Firm to support additional attorneys when necessary. Direct Hire position. Wage: $25.00 hr. (#4.1113.206 – San Luis Obispo)