Office Administrator

Needed in Fresno, CA. Interested & qualified candidates, send resume to [email protected]. Duties include: Managing phone calls by answering & directing incoming calls to appropriate departments; Welcoming visitors & guiding them to relevant departments; Conducting quarterly audits across all locations to verify that all documentation, certificates, & licenses are current (physical & digital copies in database); Creating & maintaining employee files/records for all locations, updating databases, & assisting other departments as needed; Scanning & filing new client documents accurately; Overseeing distribution & logging of birthday & incentive gift cards; Sending sympathy & get-well cards as appropriate; Managing daily alerts for expired documents, certificates, & licenses, ensuring timely updates & database adjustments; Ensuring timely handling of outgoing mail & informing team of received mail & packages; Securing office at end of each day by locking file cabinets & turning off training equipment; Logging calls accurately & consistently; Taking & uploading photos of caregivers for system profiles; Handling caregiver file management, inventory tracking, & assisting with orientation processes; Distributing company shirts to new hires & maintaining shirt inventory; Refilling photocopy machine with paper daily; Managing caregiver association & disassociation with agency as needed; Coordinating TB testing for new caregivers on second day of orientation; Notifying branch director of monthly birthdays for gift card distribution; Maintaining daily office upkeep & supporting departmental needs upon request from respective department managers. Required qualifications: High school diploma; No less than 1 yr. exp. with in-home care (advanced education acceptable or equivalent work exp., required); Basic computer knowledge, data entry, & word processing skills; Possess effective verbal/written communication skills, solid mathematical skills, & strong organizational skills; Detail-oriented; Problem solving skills & ability to multitask; Able to lift up to 15 lbs. at times. Prolonged periods of sitting at desk & working on computer. Mon-Fri/8:30am-5:00pm (30 min. lunch). Temp-to-Hire position. Wage: $21.00 hr. (#5.0318.111 – Fresno)